Winning starts long before the starting horn.

Every successful regatta is built on preparation. While sail trim, tactics, and boat speed matter on the racecourse, one of the biggest factors in a smooth, competitive race happens well before the crew steps aboard: having the right people in the right positions.

Whether you're competing in a local Wednesday night race, a weekend regatta, or a multi-day sailing series, Sailors Planner™ helps skippers organize their crew, assign race-day responsibilities, and even recruit additional crew members when an important position still needs to be filled.

Because the best race teams aren't assembled at the dock ...they're planned.

Assign Every Crew Member a Purpose

Every role onboard contributes to the success of the boat. When responsibilities are clearly defined before leaving the dock, communication improves and the crew can focus on sailing instead of figuring out who should do what.

With Sailors Planner™, skippers can assign crew members to specific racing positions, including:

• Bow (Foredeck) – Handles headsail changes, spinnaker sets and douses, mark roundings, and foredeck operations.
• Mast – Assists the bow, manages halyards, and coordinates sail hoists and drops.
• Pit – Controls halyards, clutches, reefing systems, and coordinates line management from the cockpit.
• Headsail / Spinnaker Trimmer – Optimizes sail trim for speed and changing wind conditions.
• Main Trimmer – Controls mainsail shape, traveler position, and overall boat balance.
• Tactician / Strategist – Monitors wind shifts, current, competitors, and race strategy while advising the helm.
• Helm (Driver) – Steers the boat, executes maneuvers, and works closely with the tactician and sail trimmers.

When everyone understands their role before the first tack, the entire crew performs more confidently.

Keep Everyone on the Same Page

Preparing for a regatta involves much more than assigning positions.

Your crew also needs access to important trip details, including:

• Departure location and time
• Race schedule
• Launch and dock assignments
• Crew check-in instructions
• Weather and marine forecasts
• Required equipment and personal gear
• Safety procedures and emergency contacts

Instead of sending multiple emails, text messages, and chat updates, Sailors Planner™ keeps everything connected within your trip so the entire crew has a single source of information.

Need One More Crew Member?

Almost every skipper has experienced it. Race week arrives, and suddenly someone can't make it. Now you're searching through contacts, posting in club groups, or sending last-minute messages hoping someone is available.

Sailors Planner™ makes filling open crew positions much easier. From within any Trip, you can activate a Crew Registration Form and invite others to sign up.

The registration page can display:

• Race or trip name
• Departure and return dates and times
• General instructions for participants
• Maximum crew capacity
• Optional waitlist once capacity is reached
• Registration opening and closing dates
• Real-time indicators showing available and occupied spots

Potential crew members simply complete the registration form and submit their information.

Capture the Information You Need

Each person registers individually, making it easy to communicate with prospective crew members before race day.

Registration captures:

• First name
• Last name
• Email address
• Phone number
• Comments or sailing experience

Once you've selected your crew, adding them to the trip is simple. No spreadsheets. No manual data entry. No searching through old email threads.

From Registration to Race Day

What makes Sailors Planner™ different is that crew recruitment isn't a separate tool ...it's part of your overall sailing workflow.

Once your crew is confirmed, continue planning without switching platforms. Assign crew roles. Review marine forecasts. Complete checklists. Organize provisions. Build your float plan.

Everything stays connected from the moment you begin organizing the race until your crew returns to the dock.

Better Preparation Creates Better Performance

While no software can guarantee a podium finish, better organization gives every crew an opportunity to perform at their best.

When everyone knows:

• Where they're supposed to be
• What they're responsible for
• When to arrive
• What to bring
• Who they'll be sailing with

…the crew arrives focused, prepared, and ready to compete. Less confusion at the dock means more confidence on the racecourse.

Plan Smarter. Race Better.

Whether you're organizing your regular Wednesday night crew, preparing for your club championship, or assembling a team for your next offshore regatta, Sailors Planner™ helps you coordinate every detail before the starting sequence begins.

Assign crew roles. Recruit new crew when needed. Keep everyone informed. Build your float plan.

Then focus on what matters most ...enjoying the race and sailing your best.

Plan smarter. Sail safer. Race together with Sailors Planner™.